Top 10 Best HRMS software in India for SMEs
Have you ever been in that sticky situation when your leave and attendance need to be tallied, expenses have to be approved and payroll has to be processed in the next 2 days but your HRMS won’t work? It can be due to technical errors, complex processes to achieve simple outcomes and no customer support at the very last minute! Here is where you need to take a STEP in the right direction and look for the best HRMS Software in India.
Whether you’re a start-up in your field or a well-established company with several entities and locations, HR software will always come in handy for automating your daily processes and running the payroll of your organization every month. With so many alternatives in the market nowadays, deciding on the best option for your organization might be quite challenging. Although they might seem to have similar functions, they can differ greatly in terms of features, user interface/experience (UI/UX), accessibility, price, and most importantly, after-sales service.
Let’s have a look at the things to keep in mind before deciding on the best HRMS Software in India ideal for your organization:
Key Benefits to look for Best HRMS Software in India
1. Desktop based vs Cloud-based Software
The majority of the options on the market fit into one of these two groups.
On-premises or Desktop based HRMS Software is a standalone system that is installed on a local server or computer. Although there is an advantage of having all the data saved locally, there is always a possibility of losing your company data due to a system crash or virus malfunction.
Today on-premise software is outdated because of its major shortcomings in scalability, accessibility, and progress in modern technology. This is why most organizations now prefer cloud-based software over other options.
Cloud-based software is becoming increasingly popular in most industry sectors. Users of cloud-based software can access their systems anytime, anywhere.
Your organization can benefit from a cloud-based solution in multiple ways.
- Rather than paying a large initial lump sum amount as you would for a desktop-based solution, you can pay a monthly subscription fee (similar to Netflix or Spotify) and opt out of the service at any time.
- Can be accessed from anywhere across the globe
- Scalable for growing businesses
- Data is securely stored on the host server and the risk of losing data is minimized
2. What modules/features do they offer?
Each organization has its own set of requirements. Some may only require payroll, while others may require a full-suite solution and payroll outsourcing service as well. Perhaps a mobile application for tracking attendance is essential for you. Many HR vendors in India build custom packages as per your requirements and charge you only for the modules you end up using.
3. What does the implementation process look like?
HRMS software vendors may offer a quick and easy implementation process that would typically take up to a week to complete. On the other hand, some vendors may take up to a month or more to fully complete your data migration process and may charge you extra for it. Decision-makers must understand the implementation process before deciding whether or not to pursue a particular option.
4. What is your budget?
Cloud-based HRMS software in India range in price from Rs 20/- per employee per month to Rs.1000/+ – per employee per month. Your requirements and employee strength will be one of the most important factors in determining the budget for your next HRMS Software. Tuning down your budget can turn out to be costly in the long run.
5. Is customer support reliable?
Just like any other business, after-sales service is an essential component of an HRMS solution in India. You may have the best HRMS Software available in the market in terms of functionality. However, sooner or later you will require assistance from your HRMS vendor for an inquiry or an issue with the software that requires immediate attention. If your HR vendor cannot provide you with an account manager and an ‘on demand’ phone call line to resolve your queries and issues, it is time to start looking for another vendor who is capable of providing this kind of service to you and your team.
6. Can your HRMS software keep up with your business growth and plans?
Whichever HRMS Software you choose from the list given below, make sure that it is future-proof and remains relevant for your expansion plans and ever-growing employee count.
7. Will it provide me with all the relevant reports that I need?
One most important aspects you should focus on in an HRMS Demo is having a checklist for all the reports you will need and the ability to create custom reports.
Now that you know exactly what to look for in HRMS Software or best hr software for small businesses in india. Let’s check the 10 Best HRMS Software Solutions that should be on your HRMS list.
Top 10 Best HRMS Software in India for SMEs
1. Quikchex HRMS
Quikchex is an easy-to-use, yet highly configurable and affordable HRMS designed for Indian companies ranging from 20-employee startups to 2000+ employee corporations. What distinguishes them from the majority of the other options on this list is that they provide vertically integrated services such as Payroll Outsourcing and Compliance Management, both of which seamlessly integrate with their HRMS software. They offer a mobile application and on-demand account managers who are available at any time of day to assist you, hence it can be termed as an all-rounder option in the market.
Pros:
1. Vertical integration of Last Mile Payroll and Compliance Management Services
2. Easy to use yet highly configurable
3. Dedicated account managers for round-the-clock support
4. Budget-friendly solution
Cons:
1. Learning & Development and Rewards & Recognition Modules while in the pipeline, are yet to be launched
2. Not suitable for 10,000+ employee enterprises that need a customized solution
2. Keka
Keka is a cloud-based HRMS platform that provides a comprehensive suite of features designed to streamline HR processes and enhance employee management. It offers robust tools for payroll management, attendance tracking, performance management, and employee engagement, making it a versatile solution for businesses of all sizes. Keka is particularly popular in India for its ability to handle complex payroll calculations and ensure compliance with local labor laws. The platform is highly customizable and scalable, allowing organizations to tailor it to their specific needs as they grow. Its user-friendly interface and mobile accessibility further contribute to its appeal, enabling HR teams and employees to manage tasks efficiently from anywhere.
Pros
- Payroll management with efficient handling of complex calculations and compliance.
- User-friendly interface that simplifies navigation for both HR teams and employees.
Cons
- Pricing can be higher than other competitors.
- Advanced features may require additional customization or integration
3. Zoho People
Zoho People is a cloud-based HR software solution designed to cater to the needs of small and medium-sized enterprises (SMEs) as well as large businesses. It allows users to manage HR and payroll-related tasks from a centralized platform, making it easier to attract, retain, and reward employees. The software offers features such as employee database management, attendance tracking, shift scheduling, and payroll processing. It stands out for its affordability and seamless integration with other Zoho applications, enhancing overall business efficiency. Zoho People is particularly popular among SMEs looking for a cost-effective and user-friendly HR solution.
Pros
- User-friendly interface and easy to navigate
- Seamless integration with other Zoho products
Cons
- Pricing is high as compared to other service providers
- Limited customization options
4. GreytHR
GreytHR is a cloud-based HR software solution tailored for small and medium-sized enterprises (SMEs), offering an intuitive experience with streamlined workflows. It specializes in managing statutory compliance, payroll, attendance, and employee engagement, making it a reliable choice for businesses in India. The platform includes features like document management and a user-friendly interface that simplifies HR tasks. GreytHR is widely recognized for its ability to handle legal requirements efficiently, saving time for HR teams.
Pros
- Robust compliance management
- User-friendly interface
Cons
- Limited scalability for large enterprises
- Some users report issues with customer support
5. Darwin Box
Darwinbox is a cloud-based HRMS platform providing end-to-end HR solutions, ideal for growing businesses with multi-location operations. It offers features like employee onboarding, attendance management, performance tracking, and employee engagement tools. Known for its scalability, Darwinbox also provides advanced analytics and customization options to meet diverse business needs. The platform is gaining traction in India for its ability to support organizations as they expand.
Pros
- Scalable and suitable for growing businesses
- Customization options and advanced analytics
Cons
- Some users report issues with stability
- Higher pricing compared to some competitors
6. Pocket HRMS
PocketHRMS is a cloud-based HRMS platform that leverages AI-enabled solutions to streamline HR management processes. It offers robust payroll management, attendance tracking, and an employee self-service portal, enhancing accessibility for businesses of all sizes. The platform’s cloud-based design allows HR teams to manage tasks remotely, improving flexibility. PocketHRMS is appreciated for its innovative approach to digital HR management.
Pros
- Strong payroll management features
- Cloud-based accessibility
Cons
- Some users report issues with customer support
- Limited features compared to some competitors
7. Zing HR
ZingHR is a cloud-based HRMS platform that integrates biometric features for seamless employee login and logout, emphasizing a mobile-first approach. It provides payroll management, attendance tracking, and performance management tools, all accessible via a mobile app. ZingHR is particularly noted for its employee engagement features, which help businesses build a connected workforce. It’s a great fit for organizations with remote or mobile employees.
Pros
- Mobile-first approach
- Employee engagement tools
Cons
- Some users report issues with customization
- Higher pricing compared to some competitors
8. SPINE HR
Spine HR Suite is a comprehensive HR management platform offering robust features like payroll processing, performance management, and employee self-service. It caters to businesses of all sizes and is well-regarded for its ability to handle complex HR tasks, including attendance management and compliance. Spine HR is a trusted solution in India for streamlining HR operations with its extensive capabilities.
Pros
- Comprehensive HR management capabilities
- Robust payroll and attendance management
Cons
- Some users report issues with user interface
- Higher pricing compared to some competitors
9. HROne
HROne is a cloud-based HRMS platform offering a complete hire-to-retire solution, designed specifically for small to medium-sized businesses. It includes payroll management, attendance tracking, and performance management features, all wrapped in a user-friendly interface. The employee self-service portal empowers staff to handle their own HR tasks, reducing administrative workload. HROne is valued for its simplicity and efficiency in managing HR processes.
Pros
- User-friendly interface
- Employee self-service portal
Cons
- Limited scalability for large enterprises
- Some users report issues with integration
10. Zimyo
Zimyo is an HRMS SaaS vendor providing modern HR solutions for startups, small, and medium-sized businesses. It offers payroll management, attendance tracking, and performance management features through a user-friendly interface. Zimyo is particularly known for its employee engagement tools, which help improve workplace morale and retention. It’s a solid choice for businesses seeking an accessible and efficient HR platform.
Pros
- User-friendly interface
- Employee engagement tools
Cons
- Some users report issues with customer support
- Limited features compared to some competitors
Overview of Best HRMS Solutions Available
Our curated list features the top 10 hrms software in india, each with unique selling points:
| Rank | List of HRMS Software |
|---|---|
| 1 | Quikchex |
| 2 | Keka HR |
| 3 | Zoho People |
| 4 | GreytHR |
| 5 | Darwinbox |
| 6 | Pocket HRMS |
| 7 | ZingHR |
| 8 | SpineHR |
| 9 | HROne |
| 10 | Zimyo |
Conclusion:
Our review covers the best hrms and payroll software in india, offering complete solutions for payroll management and HR efficiency.
Choosing the right HRMS software is essential for businesses looking to streamline HR operations, improve employee engagement, and ensure compliance with labor laws. Each software listed in this blog offers unique features catering to different business needs. While some are ideal for small and medium enterprises (SMEs) due to affordability and ease of use, others provide enterprise-level solutions with AI-powered analytics and advanced automation.
For companies evaluating HRMS solutions, factors such as budget, scalability, integrations, and customer support should be considered. Cloud-based HRMS platforms are preferred due to their flexibility, real-time updates, and lower maintenance costs.
By leveraging the right HRMS, businesses can enhance their HR efficiency, reduce administrative workload, and create a better work environment for employees. If you’re exploring HRMS options, conducting a free trial or demo will help in making an informed decision.
FAQs:
1. What is HRMS software, and why is it important for businesses?
HRMS (Human Resource Management System) software is a digital solution that automates and streamlines HR functions such as payroll, recruitment, attendance tracking, and employee engagement. It is essential for businesses as it improves efficiency, reduces manual errors, ensures compliance with labor laws, and enhances employee experience.
2. How do I choose the best HRMS software for my company?
To select the best HRMS software, consider factors such as company size, required features (payroll, performance management, compliance, etc.), budget, ease of integration, customer support, and user-friendliness. A free trial or demo can help evaluate the software’s suitability before making a decision.
3. Which HRMS software is best for SMEs in India?
For small businesses, Quikchex, GreytHR, Zoho People, and Zimyo are among the best options due to their affordability, user-friendly interfaces, and payroll automation features. These solutions offer essential HR functions without requiring a large IT team for implementation.
4. What are the key features to look for in HRMS software?
The most important HRMS features include:
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Payroll and compliance management
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Attendance and leave tracking
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Performance management
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Employee self-service portal
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Recruitment and onboarding automation
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Mobile accessibility for remote workforce management
5. Is cloud-based HRMS software better than on-premise solutions?
Yes, cloud-based HRMS software is generally better for most businesses as it offers flexibility, real-time data access, automatic updates, and lower upfront costs. On-premise solutions may be preferable for organizations with strict data security regulations, but they require higher maintenance and IT resources.
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